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JOB OPENING: AYALA FOUNDATION

MUSEUM SHOP SALES SUPERVISOR

Dept/Division : Ayala Museum

Location : Ayala Museum

Description of the Job :

The position, which is being filled up for a limited employment term, directly reports to the Manager – Business Operations. Specifically, the jobholder will perform the following tasks:

Oversee Museum shop outlet operations
Supervise Museum shop personnel
Perform inventory management
Attend to purchase orders, payments, and collections
Prepare reports on shop operations
Selection Criteria :

College graduate
Computer literate
With experience working in a retail environment and a highly customer service-oriented environment
With experience in supervising staff


ACCOUNTING ASSOCIATE

Dept/Division : Comptrollership and Accounting Department / Finance and Corporate Services

Location : BPI Head Office

Description of the Job :

The position directly reports to the General Accounting Supervisor. Specifically the jobholder will perform the following tasks:

Receive and issue official receipts for all collections at the BPI office, deposit the same within acceptable time and prepare daily collection reports.
Handle check releasing during the specified schedule of releases and regularly monitor unreleased checks.
Assume custodianship and administration of petty cash fund.
Serve as back up for investment monitoring and reporting functions.

Assist in other general accounting tasks that may be assigned from time to time
Selection Criteria :

Graduate of any business course
Knowledgeable in cashiering and banking regulations
Preferably with basic accounting background
Preferably with experience in handling investment transactions
Proficient in MS Excel and MS Word



DEVELOPMENT ASSOCIATE

Dept/Division : Youth Leadership Development Unit /
Center for Social Development (CSD)

Location : AFI BPI Office

Description of the Job :

The position directly reports to the Manager for YLDU and is tasked to perform administrative functions. Specifically, the jobholder will perform the following tasks:

Handle the general logistics concerns of the Youth Leadership Development Unit (YLDU)
Maintain a database of the YLDU suppliers (i.e. food, accommodation, transportation)
Serve as property custodian
Take charge of the inventory, requisition, purchase, replenishment, distribution of materials/equipment relative to the needs and project cycle of YLDU
Create a manual/guidebook for reimbursement, booking, travel arrangement, and event management
Coordinate with the consultants' flights and transportation, and other needs that may arise
Perform other duties that may be assigned by the immediate supervisor
Selection Criteria :

Graduate of any business course
With at least one year work experience
Has excellent communication and problem solving skills
Has above average typing/clerical and people skills
Can work under minimal supervision
Detail and out-put oriented, analytical, punctual, adaptable, disciplined and takes initiative
With basic skills in computer software applications: MS Word, Excel and PowerPoint
Knowledge in database handling programs is an advantage



SENIOR MUSEUM SERVICES ASSOCIATE - MARKETING AND COMMUNICATIONS

Dept/Division : Audience Development
/ Ayala Museum

Location : AFI BPI Office

Description of the Job :

The position directly reports to the Manager - Audience Development. Specifically, the jobholder will perform the following tasks:

Help build public awareness on Museum’s exhibitions and programs in various forms of media
Assist in the preparation of annual media plan to increase awareness on the museum’s exhibitions and various programs and services.
Handle press releases.
Coordinate and assist museum’s clients for interviews and other museums events.
Coordinate with the different departments of the museum for communication efforts.
Assist in the fundraising efforts by writing project proposals and sponsorship packages based on concepts agreed with Business Development Manager.
Assist Education Manager in preparation of exhibition guides and other educational materials.
Handle documentation of all published materials and communication collaterals.
Perform other functions that may be assigned by the immediate supervisor.
Handle management and updating of museum website.
Selection Criteria :

Graduate Major in Communication, Arts and other related course
With at least two years of related experience
Creative, systematic, team player, organized, service oriented.
Has excellent communication skills



LIBRARIAN

Dept/Division : Ayala Memory /
Filipinas Heritage Library

Location : Filipinas Heritage Library

Description of the Job :

The position directly reports to the Manager - Ayala Memory and is tasked with administering and organizing the Ayala Memory collection. Specifically, the jobholder will perform the following tasks:

Handle the classification, annotation, scanning, storing and inventory of photos.
Design and supervise the digitization and preservation program of the Ayala Memory Library and AV collection.
Handle the acquisition, classification, indexing, storing and inventory of materials for the Ayala Memory Library
Proofread and edit, if necessary, the encoded articles on the Ayala News Service database.
Research on major developments related to the Ayala Group of Companies.
Update the Ayala Memory webpage monthly.
Assist in writing tasks for other projects
Selection Criteria :

Graduate of B/M Library and Information Science, preferably with background in archiving and preservation.
Knowledgeable on different library operations and IT-related library management
With excellent classification, cataloguing, indexing, and inventory skills
With good communication skills
Possess good research and writing skills
Honest, patient, and flexible



EXECUTIVE ASSISTANT

Dept/Division : Center for Social Development (CSD)

Location : AFI BPI Office

Description of the Job :

The position directly reports to the Director – CSD. Specifically, the jobholder will perform the following tasks:

Handle the schedule of the Division Director.
Provide administrative and technical support to the Division Director
Coordinate all division-level activities and meetings
Handle gathering and consolidation of division report for Executive Committee, Board of Trustees’ meeting and annual report
Request for supplies and provide other logistical support required by the Office of the Division Director
Perform other tasks assigned by the Division Director
Selection Criteria :

College graduate
Proficient in MS Office applications
Preferably with experience in handling administrative functions with good business / technical writing skills
Good interpersonal skills
Open to learning
Hard working, reliable, organized, and prompt



Application Procedure :

These are urgent requirements. Interested parties may send their comprehensive resumes to Mr. Francis L. Estolano at applications @ ayalafoundation.org.